Exhibitor Online Manual

Welcome

The PM Expo Show Team Team once again welcomes you to the Show.

The Online Exhibitor Manual has been designed to provide easy access to Show information. The Manual contains a full range of supplier and services information including links to order forms and online ordering information where available. Be sure to order your services before the deadline dates (see individual service/supplier information) and take advantage of the advance order DISCOUNTS.

Order Forms
Please refer to the Order Forms as a quick reference list of all the forms and information that can be found online including the forms that Exhibitors must submit.

Policies and Standards
In addition, please refer to our Policies and Standards which must be complied with by each exhibitor as stated in the terms of the Exhibitor’s Contract For Exhibit Space; the responsibilities of exhibitors and Show Management with respect to exhibitry and Move-in and Move-out procedures. Appendix A: Policies and Standards Governing Exposition is a must read for every Exhibitor.

Listed below are some of the steps that we are taking to help ensure that your exhibit experience meets your expectations.

Exhibitor Staff Badges
Avoid line-ups on-site by registering for Staff Badges on-line. Register by November 17, 2008 to have your badges mailed to your office prior to the Show. Watch for your Exhibitor Staff Badge online link and passcode which will be emailed to you at the end of October. Badge holders will be available on-site on the 600 level, one floor below street level.

Move-In and Move-Out
In an attempted to avoid delays in entering the building, Show Management has designed a scheduled move-in with special consideration for exhibitors with material handling requirements. 

Detailed Move-In and Move-Out schedule and information will be sent to you in October.

Free Passes - SAVE YOUR CLIENTS $50
Free passes to the Show are available, at no cost to you, for you to distribute to your customers and prospective clients. This is a very important and proven marketing technique that can help bring quality traffic to your exhibit. Order your Free Passes online by selecting the Free Pass Order link.

Instructions on how to place a link on your corporate website can be found under Building Traffic to Your Booth . The banner ad or the simple link will enable your clients to register online for a FREE PASS to the Show ($50 value) compliments of your company.

Hotel Accommodations
Exhibitor DISCOUNTS for hotel accommodations have been negotiated by Show Management. Please make note of the deadline dates for each.  Click here to view hotel accommodation rates.

Lead Retrieval Systems
Lead Retrieval Rentals for post-show lead follow-ups are available from MicroSpec Registration Services. This is a supplier that we can trust to provide the highest quality service available in Canada.

Occupational Health & Safety
Workplace and workers safety is everyone’s responsibility and as such, all participants must comply with the legislation contained in the Occupational Health & Safety Act, which is governed by the Province of Ontario.  All persons active in the onsite activities should be properly trained in and aware of the appropriate safety responsibilities pertinent to the tasks they are performing.  All equipment should be inspected and in proper working condition.  It is advised that all persons involved in the move-in process wear proper protective footwear. In areas designated as construction zones, and where overhead work is being done,  hardhats and proper protective footwear are mandatory per the Occupational Health & Safety Act.

Insurance - Mandatory Requirements
Per your Exhibitor’s Contract For Exhibit Space, each exhibitor must have an insurance policy with a minimum of $5,000,000.00 commercial general liability naming MMPC Expositions ULC as additional insured. The exhibitor is also responsible for ensuring adequate insurance for their own personnel, exhibits and materials against all hazards from Move-in to Move-out. Please refer to Appendix A: Policies and Standards Governing Exposition for more information .

Helpful Hints for a Successful Show
Also available online are some of the best ideas on booth planning and design, pre-show exhibitor marketing strategies, and staffing tips and techniques. You’ll find these ideas under Helpful Hints for a Successful Show.

If you have any questions about the exhibitor manual please contact Susan Boyd Van Exan, Coordinator, Show Operations via email at sboydvanexan@mmart.com or by phone at 416 512-3803.